Budget & Fiscal Compliance
Bus Safety Policy
Transportation Changes. Any change in transportation must be made no later than 1:00 PM the day of the request. The appropriate forms must be submitted to the main office. For example, if a student is not taking the bus home and is getting picked up by a friend/ relative the office must be notified not later than 1:00 PM.
Bus Behavior. Students who take a school bus are expected to act responsibly and respectfully at all times. The Code of Conduct and Policies apply whenever a student is on a school bus.
- Appropriate bus behavior will be discussed at all Family Orientations and in classrooms at the beginning of the year and at other times, if necessary.
- Principal or designee will be available meet each bus and confer with the bus drivers every morning to ensure appropriate student behaviors.
- Principal or designee will be available contact any parent or guardian whose child fails to act responsibly and respectfully on the bus.
- Principal or designee will be available impose the appropriate consequences for the misbehavior.
- Be at the bus stop 5-10 minutes prior to the scheduled time.
- Cross in front of the school bus when crossing a street.
- Keep buses clean, sanitary, and orderly.
- Obey bus drivers, as they are in full charge of buses and pupils while in transit.
- Always ride seated in an assigned seat facing the front of the bus.
- Never cause damage to the school bus and report any damage to the driver. Any student disfiguring or mutilating a bus will be required to pay for the damage and be denied further use of buses.
- Never get off the bus at any stop other than their own assigned bus stop, unless they have written permission from their parents and from the bus driver.
- Never fight, scuffle, or incite any disturbance creating a hazard to the safety of others on the bus.
- Never use obscenities or profane language on the school bus.
- Not extend arms or head out of the bus window at any time.
The bus driver will make referrals for discipline (consequences).
- First Referral – Bus Discipline Letter
- Second Referral – 1-day bus suspension
- Third Referral – 3-day bus suspension
- Fourth Referral – 5-day bus suspension (Parent Conference will be scheduled before the child is permitted to ride the bus.)
- Fifth Referral – 10-day bus suspension (Parent Conference will be scheduled before the child is permitted to ride the bus.)
- Sixth Referral – Loss of bus privileges for the remainder of the school year.
The above consequences are the minimum for each referral. Provident reserves the right to impose greater consequences depending on the severity of the situation.
Student Teacher Candidates:
The policy shall apply to student teacher candidates. For purposes of this policy, “student teacher candidate” shall mean any individual participating in a classroom teaching, internship, clinical or field experience who, as part of the program for the initial or advance preparation of professional educators, performs classroom teaching or assists in the education program at Provident Charter School or in a public or private school or intermediate unit throughout western Pennsylvania. Student teacher candidates shall comply with the Employee/Contractor clearance requirements as set forth by this policy.
Prior to a student teacher candidate’s participation in any classroom teaching, internship, clinical or field experience, that candidate shall provide to the administrator of his/her professional preparation all criminal history record information required of an employee or prospective employee under this policy.
The student teacher candidate may not participate in any classroom teaching, internship, clinical or field experience if this policy would prohibit an employee or prospective employee subject to this section from being employed under those circumstances.
During the course of a student teacher candidate’s participation in a professional preparation program, the administrator of the professional preparation program shall maintain a copy of the criminal history record information that is provided by the student teacher candidate.
If a student teacher candidate is continuously enrolled in a professional preparation program, the criminal history record information initially submitted by that candidate for that program shall remain valid during that period of enrollment, but subject to the requirements for reporting subsequent arrests or convictions for crimes enumerated under School Code Section 111(e) and (f.1). If a student teacher candidate’s enrollment in a professional preparation program is interrupted or that candidate transfers to another professional preparation program, the candidate shall provide the administrator of his/her professional preparation program all criminal history record information required of an employee who is subject to this policy.
This policy also applies to volunteers that will potentially have unsupervised direct contact with students or who will be responsible for the welfare of students. A prospective volunteer must meet the volunteer clearance requirements in this policy if any of the following criteria exist:
- The volunteer will be responsible for the welfare of children or will have direct contact with children;
- The volunteer is serving in a mentoring or coaching capacity;
- The volunteer may provide services or attend an event where there is a possibility that the volunteer could be alone with students; or
- The volunteer will accompany students on an overnight trip.
Volunteer clearance requirements contained in this policy will not apply to students’ parents, family members or other individuals visiting for supervised classroom and school activities.
The Superintendent shall prohibit a parent, family member or other individual from volunteering if the individual refuses to submit the required clearances or engages in behavior that jeopardizes the health, safety or welfare of students or staff or the orderly operation of Provident Charter School.
Employee/Contractor Required Clearances:
Administrators shall require prospective employees and independent contractors and their employees who will have direct contact with children, to submit a copy of the following:
- A report of criminal history record information from the Pennsylvania State Police (Act 34);
- The prospective employee’s federal criminal history record in a manner prescribed by the Department of Education (Act 114); and
- A child abuse clearance certification from the Pennsylvania Department of Human Services (Act 151)
The above clearances shall be no more than (1) year old at the time of submission.
No person subject to this policy shall be employed or remain employed by Provident Charter School.
where a report of criminal history record information indicates the person has been convicted of any offense enumerated in School Code Section 111(e).
If a report of criminal history information indicates the person has been convicted of an offense graded as a felony offense of the first, second or third degree other than one of the offenses enumerated in School Code Section 111(e), the person shall be eligible for continued or prospective employment only if a period of ten (10) years has elapsed from the date of expiration of the sentence for the offense.
If a report of criminal history record information indicates the person has been convicted of an offense graded as a misdemeanor of the first degree, other than one of the eligible offenses enumerated in School Code Section 111(e), the person shall be eligible for continued or prospective employment only if a period of five (5) years has elapsed from the date of expiration of the sentence for the offense.
If a report of criminal history record information indicates the person has been convicted more than once for an offense enumerated in School Code Section 111(f.1)(3)(relating to driving under the influence of alcohol or controlled substance) and the offense is graded as a misdemeanor of the first degree, the person shall be eligible for continued or prospective employment only if a period of three (3) years has elapsed from the date of expiration of the sentence for the most recent offense.
No person subject to this policy shall be employed or remain employed by Provident Charter School where an individual is the perpetrator of a founded report of child abuse or the individual deemed responsible for a founded report of student abuse.
Any administrator or other person responsible for employment decisions or recommending employment decisions who willfully fails to comply with the provisions of this policy shall be subject to disciplinary action, up to and including dismissal.
Employees who have obtained the information required by this policy may move from position to position within Provident Charter School.
and shall not be required to obtain additional reports before making such transfer as long as the employee’s clearances are no more than thirty-six (36) months old.
Provident Charter School may not employ any applicant until the applicant has submitted the criminal history background check. Provident Charter School may employ applicants on a provisional basis for a single period not to exceed ninety (90) days subject to the following conditions:
- The applicant has applied for the required information and, where applicable, the applicant provides a copy of the appropriate completed request forms to the administrator.
- The administrator has no knowledge of information pertaining to the applicant which would disqualify him/her from employment.
- The applicant swears or affirms in writing that s/he is not disqualified from employment pursuant to this policy.
- If the information obtained reveals that the applicant is disqualified from employment, the applicant shall be suspended and subject to termination proceedings as provided for by law.
- The administrator requires that the applicant not be permitted to work alone with children and that the applicant work in the immediate vicinity of a permanent employee.
Provident Charter School shall make available a form affidavit to be completed and submitted with the required documentation.
Renewal Requirements for Employees and Contractors
All employees who have direct contact with children shall be required to update their state, federal and child abuse clearances every thirty-six (36) months.
In instances where an employee is out of compliance as per the timeline, Provident Charter School may choose between two courses of action:
- Remove the employee from any position that has “direct contact with children” (defined in the statute as “the care, supervision, guidance or control of children or routine interaction with children”) until the renewed documents are submitted to Provident Charter School; or
- Treat the employee as a “provisional employee” for up to 90 days. Employees to be treated as provisional employees will not be permitted to work alone with children and must work in the immediate vicinity of a permanent employee.
School Volunteer Clearance Requirements
A school volunteer must be a “cleared school volunteer” if any of the following apply:
- The volunteer will be responsible for the welfare of children or will have direct contact with children;
- The volunteer is a coach or assistant coach;
- The volunteer may provide services or attend an event where there is a possibility that the volunteer could be alone with students; or
- The volunteer will accompany students on an overnight trip.
The Principal & CEO shall determine whether any of the above criteria apply.
A potential volunteer who meets any of the above criteria must obtain and submit the following prior to engaging in a volunteer position with Provident:
- A report of criminal history record information from the Pennsylvania State Police (Act 34);
- The prospective volunteer’s federal criminal history record in a manner prescribed by the Department of Education (Act 114); and
- A child abuse clearance certification from the Pennsylvania Department of Human Services (Act 151).
Volunteers subject to these requirements must submit their clearances to the Principal & CEO prior to beginning their volunteer assignment and the clearances can be no more than one (1) year old at the time they are submitted. Once submitted, the clearances must be renewed at least once every three (3) years or thirty-six (36) months. A returning volunteer does not have to resubmit his/her clearances to the Principal & CEO unless the clearances are more than three (3) years or thirty-six (36) months old.
If the report of the criminal history record information indicates the individual has been convicted of any offense enumerated under 63 Pa.C.S. § 6344(c)(2) and School Code Section 111(e), the individual may engage in a volunteer position with Provident only if a period of five (5) years has elapsed from the date of expiration of the sentence, which prevents the individual from providing volunteer services.
No individual may engage in a volunteer position with the Provident where the child abuse clearance shows that the individual is the perpetrator of a founded report of child abuse or the individual is responsible for a founded report of student abuse.
No individual may engage in a volunteer position if the applicant’s criminal history record information indicates the applicant has been convicted of a felony offense under the act of April 14, 1972 (P.L.233, No.64), known as The Controlled Substance, Drug, Device and Cosmetic Act, committed within the five-year period immediately preceding the date of the report.
The Principal & CEO may permit provisional volunteers to begin services for a single period of thirty (30) days prior to receipt of clearances only in the following circumstances and with the submission of an affidavit for provisional volunteering:
- The volunteer has applied for the required reports and clearances and provides a copy of the completed request forms to the Director of Employee Relations;
- The Director of Employee Relations has no knowledge of information pertaining to the volunteer which would disqualify him/her from volunteering;
- The volunteer swears or affirms in writing that s/he is not disqualified from volunteering pursuant to this policy;
- The volunteer is in compliance with the clearance standards under the law of the jurisdiction where the volunteer is domiciled; and
- The Principal & CEO and other administrators do not permit the volunteer to work alone with children and can ensure that the volunteer is supervised at all times by a permanent employee (who has all necessary clearances) until the necessary reports and clearances for the volunteer are received.
If the information obtained reveals that the applicant is disqualified from volunteering, the applicant shall be prohibited from volunteering for Provident.
Continued Reporting Requirement for Employees, Contractors and Volunteers
If an employee, independent contractor, employee of an independent contractor, or volunteer is arrested or convicted for an offense enumerated under School Code Section 111(e) or (f.1), the individual shall provide the Director of Employee Relations with written notice within seventy-two (72) hours of the arrest or conviction.
Additionally, volunteers must immediately notify the Director of Employee Relations if they are charged with child abuse, or arrested or convicted for an offense enumerated under 63 Pa.C.S. § 6344(c)(2), after submission of clearances and during the period of service to the Provident Charter School. Failure on the part of a volunteer to make timely notifications shall be cause for termination of the volunteer relationship.
Drug and Alcohol Policy
Introduction. Student use of alcohol and student use of controlled substances (drugs) for which the student does not have a valid prescription are illegal. Illegal use of drugs and alcohol has an adverse effect on everyone in the Provident community. This policy is designed to assist students in abstaining from drugs and alcohol and to provide assistance and appropriate referral when use is detected or suspected.
Cooperative – The willingness of a student to work with staff and school personnel in a reasonable and helpful manner, complying with the reasonable requests and recommendations of the staff.
Distributing – The act of delivering, receiving, selling, buying, passing, sharing or giving alcohol or drugs to another person.
Drug or controlled substance – A chemical substance, the possession and use of which are regulated by law. For purposes of this policy, drug or controlled substance will also include a chemical substance for which the student does not have a valid prescription. Drug (and controlled substance) will include look-alike chemicals or substances intended to alter mood, and alcohol.
Look-alike – A substance that resembles a drug or mood altering chemical.
Parent – Any adult responsible for the care and well-being of a minor student. “Parent” will be interpreted in the broadest sense to include any person responsible for the student whether that is a birth/adoptive parent, guardian, step parent, or foster parent.
School property – Provident buildings, facilities and grounds, parking areas and any facility used for Provident functions. For purpose of this policy, school property will also include school transportation and transportation stops.
School sponsored activity – Any event funded and/or supervised by Provident.
Uncooperative – Student resistance or refusal – oral, physical or passive – to comply with the reasonable request or recommendations of a staff member at the time the student is caught using or possessing drugs or alcohol. Defiance, assault and lying are examples of uncooperative behavior.
Use – Ingestion, inhalation or injection for the purpose of producing a physiological or psychological effect.
Procedures. The goal of this policy is to provide a drug-free, healthy and productive environment for all students. Therefore, student use of alcohol and drugs is prohibited. This policy does not prohibit the use of drugs for which a student has a valid prescription.
Provident Charter School will provide educational guidance and supportive services to assist students in issues related to illegal drug and alcohol use.
Students with drug and/or alcohol problems will be referred to appropriate support and rehabilitation services after written notice to the students’ parents.
Provident is committed to keeping students in school during treatment, but it reserves the right to make appropriate alternative arrangements if appropriate to safeguard the health and safety of the student and the Provident community.
If a student cannot attend school due to treatment, Provident will assist in coordinating a successful re-entry into the Provident system, if appropriate.
When necessary, Provident will take appropriate disciplinary action to address student drug and alcohol use. The focus, however, will remain getting students assistance in addressing their drug and alcohol problems. Thus, students violating this drug and alcohol policy may be required by Provident to get treatment, counseling, alternative education and/or other services. In extreme cases, students may be expelled (pursuant to applicable law and regulation) from Provident.
Inappropriate behavior. If a staff member is concerned about inappropriate student behavior that may impede the educational process, the staff member should notify the student’s parent of the behavior/refer the student to counseling.
Drug or alcohol use symptoms. If a staff member witnesses a student exhibiting symptoms of drug or alcohol use, the staff member will contact the school nurse. If necessary, this will be treated as a medical emergency, and the student will be transported to a medical facility. The Principal & CEO or his/her designee will investigate the incident, which may include a search of the student’s locker. The student’s parents will be contacted. If a controlled substance is discovered, the police will be contacted. The student will be referred to counseling and may be disciplined, if appropriate.
Alcohol or drug possession.
First offense – student is cooperative. If a student is found to be in possession of alcohol or drugs, has no prior history of possession and is cooperative, he/she will be taken to the Principal & CEO’s office. The student will be accompanied at all times. The Principal & CEO or his/her designee will investigate. The student’s locker will be searched. The student’s parents will be contacted. If alcohol or a controlled substance is discovered, the police will be contacted. The student will be referred to counseling and will be disciplined, up to expulsion (pursuant to applicable law and regulation), if appropriate. The student will be required to participate in drug and alcohol education OR participate in drug and alcohol evaluation and be required to follow any recommendation of the evaluator. The student will not be permitted to participate in student activities or school social events for the number of days or weeks designated by Chief Learning Officer. The student and his/her parents may be required to attend a drug and alcohol educational program. The student may be subject to criminal prosecution.
First offense – student is uncooperative. If a student is found to be in possession of alcohol or drugs, has no prior history of possession and is uncooperative, he/she will be taken to the Principal & CEO’s office. The student will be accompanied at all times. The Principal & CEO or his/her designee will investigate. The student’s locker will be searched. The student’s parents will be contacted. If alcohol or a controlled substance is discovered, the police will be contacted. The student will be referred to counseling and will be disciplined a minimum of 10 days’ suspension up to expulsion (pursuant to applicable law and regulation). Student will be required to participate in drug and alcohol education OR participate in drug and alcohol evaluation and be required to follow any recommendation of the evaluator. The student will not be permitted to participate in student activities or school social events for a number of days/weeks designated by Chief Learning Officer. The student and his/her parents may be required to attend a drug and alcohol educational program. The student may be subject to criminal prosecution.
Second (or more) offense. If a student is found to be in possession of alcohol or drugs and has a prior history of possession, he/she will be taken to the Principal & CEO’S office. The student will be accompanied at all times. The Principal & CEO or his/her designee will investigate. The student’s locker will be searched. The student’s parents will be contacted. If alcohol or a controlled substance is discovered, the police will be contacted. The student will be referred to counseling and will be disciplined at a minimum of 10 days’ suspension up to expulsion (pursuant to applicable law and regulation). The student will be required participate in drug and alcohol evaluation and be required to follow any recommendation of the evaluator. The student will not be permitted to participate in student activities or school social events for a number of days/weeks designated by Chief Learning Officer. The student and his/her parents may be required to attend a drug and alcohol educational program. The student may be subject to criminal prosecution.
Paraphernalia possession. If a student is found to be in possession of drug paraphernalia, he/she will be taken to the Principal & CEO ‘s office. The student will be accompanied at all times. The Principal & CEO or his/her designee will investigate. The student’s locker will be searched. The student’s parents will be contacted. The police also will be contacted. If alcohol or a controlled substance is discovered or if student admits to using drugs or alcohol, the Alcohol or Drug Possession portion of this policy will control. The student will be referred to counseling. If only paraphernalia is discovered and the student is not in possession of alcohol or controlled substances and is not under the influence, the student will be disciplined with at least a warning, although in serious situations, a student may be suspended. (For use or possession situations, refer to the Alcohol or Drug Possession portion of this policy.) The student may be subject to criminal prosecution.
Distributing and/or selling. If a student is found to be distributing or selling alcohol or drugs he/she will be taken to the Principal & CEO. The student will be accompanied at all times. The Principal & CEO or his/her designee will investigate. The student’s locker will be searched. The student’s parents will be contacted. The police will be contacted. The student will be referred to counseling and will be disciplined at a minimum of 10 days’ suspension up to expulsion (pursuant to applicable law and regulation). Student will be required to participate in drug and alcohol evaluation and be required to follow any recommendation of the evaluator. The student will not be permitted to participate in student activities or school social events for a number of days/weeks designated by Chief Learning Officer. The student and his/her parents may be required to attend a drug and alcohol educational program. The student may be subject to criminal prosecution.
Using, possessing, distributing, and/or selling at school sponsored functions. It will also be a violation of this policy for a student to use, possess, distribute, and/or sell drugs or alcohol when attending or participating in any school sponsored function on or off school property, including events at other schools. The Chief Learning Officer will be notified, and appropriate security will be called. The student will be accompanied at all times. In the event of a medical emergency, the student will be transported to a medical facility at his/her parents’ expense. The Principal & CEO will investigate and will contact the student’s parents. Discipline and possible police intervention may be used. The student may be referred to counseling.
Administration. Provident expressly reserves the right to change, modify or delete the provisions of this Drug and Alcohol Policy and agrees to notify students and parents of any change in advance to allow students and parents to plan
Internet Safety Policy
Introduction. Provident will (a) prevent its computer network from being used to access or to transmit inappropriate material via Internet, E-mail or other forms of direct communications; (b) prevent unauthorized access and other unlawful online activity; (c) prevent unauthorized online disclosure, use or dissemination of minors’ personal identification information; and (d) comply with the Children’s Internet Protection Act, 47 U.S.C. § 254(h) (“CIPA”).
Child pornography – Any visual depiction, including any photograph, film, video, picture, or computer or computer-generated image or picture, whether made or produced by electronic, mechanical, or other means, of sexually explicit conduct, in which (a) the production of such visual depiction involves the use of a minor engaging in sexually explicit conduct; (b) such visual depiction is a digital image, computer image, or computer-generated image that is, or is indistinguishable from, that of a minor engaging in sexually explicit conduct; or (c) such visual depiction has been created, adapted, or modified to appear that an identifiable minor is engaging in sexually explicit conduct.
Harmful to minors – Any picture, image, graphic image file, or other visual depiction that (a) taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex, or excretion; (b) depicts, describes, or represents, in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or a lewd exhibition of the genitals; and (c) taken as a whole, lacks serious literary, artistic, political, or scientific value as to minors. 47 U.S.C. § 254(h)(7)(G).
Inappropriate material – Includes any Internet site, E-mail or other communication containing information, pictures, visual depictions, comments or other content that is obscene, includes child pornography and/or is harmful to minors.
Minor – Any individual who has not attained the age of 17 years. 47 U.S.C. § 254(h)(7)(D).
Sexual act – (a) contact between the penis and the vulva or the penis and the anus, and for purposes of this subparagraph contact involving the penis occurs upon penetration, however, slight; (b) contact between the mouth and the penis, the mouth and the vulva, or the mouth and the anus; (c) the penetration, however slight, of the anal or genital opening of another by a hand or finger or by any object, with an intent to abuse, humiliate, harass, degrade, or arouse or gratify the sexual desire of any person; or (d) the intentional touching, not through the clothing, of the genitalia of another person who has not attained the age of 16 years with an intent to abuse, humiliate, harass, degrade, or arouse or gratify the sexual desire of any person. 18 U.S.C.A. § 2246(2); 47 U.S.C. § 254(h)(7)(H).
Sexual contact – Intentional touching, either directly or through the clothing, of the genitalia, anus, groin, breast, inner thigh, or buttocks of any person with an intent to abuse, humiliate, harass, degrade, or arouse or gratify the sexual desire of any person. 18 U.S.C.A. § 2246(3); 47 U.S.C. § 254(h)(7)(H).
Technology protection measure – A specific technology that blocks or filters Internet access to the material covered by a certification under the CIPA. 47 U.S.C. § 254(h)(7)(I). Also known as “Internet filters.”
Inappropriate material access – To the extent practical, technology protection measures shall be used to block or filter access to inappropriate material on the Internet or in other forms of electronic communications. Specifically, as required by the CIPA, internet filters will be used to block any material deemed to be obscene, child pornography or harmful to minors. Subject to staff supervision technology protection measures may be disabled or, in the case of minors, minimized only for bona fide research or other lawful purposes. 47 U.S.C. § 254(h)(5)(D).
Inappropriate network use – To the extent possible, steps will be taken to promote the safety and security of users of the Provident online computer network when using E-mail, chat rooms, instant messaging and other forms of direct electronic communications. Specifically, as required by the CIPA prevention of inappropriate network use includes (a) unauthorized access, including so-called “hacking” and other unlawful activities; (b) unauthorized disclosure, use and dissemination of personal identification information regarding minors.
Supervision and monitoring – All Provident staff members shall be responsible for supervising and monitoring use of the online computer network and access to the Internet in accordance with this policy and the CIPA.
The Principal & CEO or his/her designated representative(s) shall be responsible for developing and implementing procedures for disabling or otherwise modifying any technology protection measures.
Positive Behavior Support Policy
Purpose: Provident Charter School practices a proactive approach that implements the principles of Positive Behavior Supports (“PBS”). This approach features a School-Wide Positive Behavior Support policy that will reduce school disruptions by implementing the following:
- Clearly define outcomes
- Research-validated practices
- Supportive administrative systems
- Use of information for problem solving
- Establish regular, predictable, positive learning and teaching environments
- Instruct adults and peers to serve as positive models
- Teach and model behavioral expectations
- Create systems for providing regular positive feedback
- Acknowledge students when they are doing the right thing
- Improve social competence (such as appropriate hallway behavior)
- Continue to foster environments that support academic success
Teachers and staff will teach, model, and practice each of the behavioral expectations throughout the year. They will implement PBS strategies including, but not limited to: movement among students in different settings, interaction with students in different settings that is high frequency and high quality, and scanning student in different settings which include visual and auditory techniques. Teachers and staff will follow the Six Components of School-Wide PBS:
- Select and define expectations and routines. Expectations and routines need to be observable, knowledgeable, and teachable.
- Teach behaviors and routines directly in all settings.
- Acknowledge appropriate behavior.
- Review data to make decisions.
- Correct behavioral errors.
- Use Pre-Correction, Boosters, and de-escalation strategies.
- Guidelines: The following guidelines provide teachers and staff with strategies, procedures, and specific routines to be followed so that the maintenance of behaviors are the least intrusive necessary. In order to maintain the implementation of this plan, Provident Charter School will access professional development opportunities and technical assistance including, but not limited to those provided by the Bureau of Special Education / PaTTAN. Provident Charter School staff will only use physical techniques when a student is acting in a manner as to be a clear and present danger to himself, to other students, or to employees. At no point will the use of restraints be included in an IEP for the convenience of staff, as a substitute for an educational program, or employed as punishment. Prone restraints are also prohibited. When included in an IEP, Provident Charter School must obtain parental consent prior to the use of restraints or intrusive procedures. Provident Charter School will also maintain and report data on restraints. If a student is referred to law enforcement, Provident Charter School will use the following procedure to best fit the students’ needs: hold an IEP meeting, update or develop a Functional Behavior Assessment, and develop/revise a PBS plan by the IEP team. A physical technique will only be used if less restrictive measures and techniques, such as those written in a student’s Positive Behavior Support Plan, have been proven to be or are less effective. When a restraint occurs, parents and/or guardians are given notice, unless waived in writing, the IEP team will then hold a meeting within 10 days to discuss the restraint and to review or develop a Positive Behavior Support Plan. If changes are made to a Positive Behavior Support Plan they will include strategies that can help reduce the use of physical techniques. Provident Charter School has specific personnel authorized and trained in the use of restraints by the Crisis Prevention Institute. These personnel are trained in the use of specific procedures, methods, and de-escalation techniques.
Provident Charter School will not use any aversive techniques, including, but not limited to: corporal punishment; punishment for a manifestation of a student’s disability; locked rooms, locked boxes, or other locked structures or spaces from which the student cannot readily exit; noxious substances; deprivation of basic human rights, such as withholding meals, water or fresh air; suspension constituting a pattern; treatment of a demeaning nature; electric shock; methods implemented by untrained personnel; and methods which have not been outlined in Provident Charter School’s plan.
Personal Medication Policy
Introduction. Provident recognizes that some students must take prescription medication during school hours. This policy establishes that prescription medication must be taken in accordance with the direction of a parent/guardian or family physician and will be permitted only when failure to take such medicine would jeopardize the health of the student or the student would not be able to attend school if the medicine were not available during school hours.
EpiPen® – Epinephrine auto-injectors for the emergency treatment of life-threatening allergic reactions (anaphylaxis) caused by allergens, exercise, or other triggers; and for people who are at increased risk for these reactions.
Inhalers – Short-acting bronchodilators containing “quick-acting,” “reliever,” or “rescue” medications to relieve sudden acute asthma symptoms or attacks.
Medication – Any substance prescribed by a licensed physician including any over-the-counter medication the use of which is required by a licensed physician.
Over-the-counter (OTC) medications – Substances sold direct to consumers without prescription.
Parent – Any adult responsible for the care and well-being of a minor student. “Parent” will be interpreted in the broadest sense to include any person responsible for the student whether that is a birth/adoptive parent, guardian, step parent, or foster parent.
- Students who while at school must take any medication (prescription or OTC) must provide the written permission of his/her parent/guardian. Such permission must relieve Provident and its employees of liability for administration of medication.
- The parent/guardian must also provide the prescription or written order of the prescribing physician. The prescription or written order must include the purpose of the medication, dosage, time at which or special circumstances under which the medication is to be administered, length of period for which medication is required, and possible side effects of medication.
- All medications, including over-the-counter medications, must be accompanied by written instruction from a licensed medical or dental practitioner.
- NO EXPIRED MEDICATIONS WILL BE ACCEPTED.
- Permission for taking any medication (prescription or OTC) will be effective for the school year for which it is granted only and must be renewed (prescription and parent permission) each subsequent school year.
- All medications shall be administered by the school nurse or his/her designee, or self-administered by the student (under the supervision of the school nurse) upon written request of the student’s parent.
- The Principal & CEO and school nurses shall establish and review regularly the procedures for administration and self-administration of medications and shall evaluate record keeping, safety practices, and effectiveness of this policy.
- Provident will inform all parents/guardians, students and staff about this policy and the procedures governing the administration of medications.
- Parents/guardians should confer with the student’s physician to arrange medication time intervals to avoid school hours, whenever possible. All medication that can be given at home should be given at home. Whenever medication must be given during school hours, the following guidelines must be followed:
- Prescription medication must be sent to school in the original container in which it was purchased and must have a pharmacy label indicating the student’s name, medication name, prescriber’s name, dosage, and the date and time the medication is to be given.
- If any information on the pharmacy label changes, a doctor’s note or a new pharmacy label with the changes must be provided to the school nurse as soon as possible. A fax of the information will be accepted.
- All prescription medication except medication the student is permitted to keep with him/her must be given directly to the school nurse.
- Over-the-counter (OTC) medications must be brought to school in the manufacturer’s original container (medication name visible) and must be brought by a parent directly to the school nurse at the beginning of the school day. The student’s name, date, dosage and time to be given must be written on the container. All OTC medications require a written order for administration from a qualified health care professional.
- OTC written orders are required FOR EACH CHILD. Siblings may not share medication from the same bottle or container.
- No medication is to be kept in the student’s possession except EpiPens®, inhalers, or any other substance or device that a physician deems necessary for emergency treatment of a health condition. In order to keep the inhaler or EpiPen® in his/her possession, the student’s parent/guardian must provide a prescription or written order that includes the purpose of the medication, dosage, circumstances under which the medication is to be administered, and possible side effects of medication. Parents must also sign a permission slip. No medication is to be self-administered without a written order from a licensed medical professional.
- Students permitted to carry EpiPens® or other devices or substances for emergencies must be trained in how to use the device or substance. An emergency plan should be kept on file with the school nurse.
- Students carrying an EpiPen® or similar device must demonstrate competency in the self-administration of medication and responsible use of the medication. A written statement from the prescribing doctor indicating the student is able to self-administer is sufficient to establish competency. A student will lose the privilege of carrying an EpiPen® or other similar device if he/she cannot demonstrate competency in self-administration. A student will lose the privilege of carrying an EpiPen® or other similar device if he/she abuses the medication or if he/she allows another person to use the EpiPen® or other similar device. If a student loses the privilege of carrying his/her EpiPen® or other similar device, the EpiPen® or other similar device will be stored in the office of the school nurse.
- Students carrying an asthma inhaler must demonstrate competency in the self-administration of medication and responsible use of the medication. A written statement from the prescribing doctor indicating the student is able to self-administer is sufficient to establish competency. A student will lose the privilege of carrying an asthma inhaler if he/she cannot demonstrate competency in self-administration. A student will lose the privilege of carrying an asthma inhaler if he/she abuses the medication or if he/she allows another person to use the inhaler. If a student loses the privilege of carrying his/her inhaler, the inhaler will be stored in the office of the school nurse.
- Students who use devices for emergency supportive therapy must report to the school nurse after use to ensure that appropriate emergency medical treatment is rendered, if necessary.
- In case of accidental injection or use of emergency supportive therapy, students must report to the school nurse to ensure that appropriate emergency medical treatment is rendered, if necessary.
- To self-administer medication, the student must be able to:
- Respond to and visually recognize his/her name.
- Identify his/her medication.
- Demonstrate the proper technique for self-administering medication.
- Sign his/her medication sheet to acknowledge having taken the medication.
- Demonstrate a cooperative attitude in all aspects of self-administration.
- When an EpiPen® is initially brought to school by a student, the school nurse shall be responsible to complete the following:
- Obtain the required written request and statements from the parent/guardian and physician, which shall be kept on file in the office of the school nurse.
- Review pertinent information with the student and/or parent/guardian specifically the information contained on the statement submitted by the physician
- Determine the student’s ability to self-administer medication and the need for care and supervision.
- Maintain an individual medication log for all students possessing EpiPens®.
- Medications not in compliance with the above guidelines cannot be given and will be returned to the parents/guardians.
- All medications must be retrieved by parents or an adult designee at the end of the school year. Medications will not be returned to students. Any medication not picked up at the end of the school year will be discarded. No medication can be kept at the school over the summer.
Field Trips. Medications CANNOT BE SENT WITH THE TEACHER if the school nurse is unable to attend the field trip. Situations involving children with life threatening medical conditions and those taking daily medications will be dealt with on an individual basis. For other situations, parents of children who receive routine medication during school hours may choose to have their children not receive their medication on the day of the field trip if a nurse cannot attend. Any questions should be directed to the school nurse.
Provident expressly reserves the right to change, modify or delete the provisions of this Personal Medication Policy and agrees to notify students and parents of any change in advance to allow students and parents to plan accordingly.
Student Code of Conduct
Suspension and Expulsion Policy
Introduction. Provident recognizes that exclusion from the educational program of the school, whether by suspension or expulsion, is the most severe sanction that can be imposed on a student and one that cannot be imposed without due process. The Provident Board shall define and publish the types of offenses that would lead to exclusion from school. Exclusions affecting students with disabilities shall be governed by applicable state and federal law and regulations.
Provident may, after a proper hearing, suspend or expel a student for such time as it deems necessary, or may permanently expel a student.
Suspension. The Principal & CEO may suspend any student for disobedience or misconduct, including a violation of the Code of Conduct, for a period of one (1) to ten (10) consecutive school days and shall immediately notify the parent/guardian and the Superintendent in writing when the student is suspended.
No student may be suspended without notice of the reasons for which s/he is suspended and an opportunity to be heard on his/her own behalf before the school official who holds the authority to reinstate the student. Prior notice is not required where it is clear that the health, safety or welfare of the school population is threatened. Suspensions may not be made to run consecutively beyond the ten (10) school day period.
When a suspension exceeds three (3) school days, the student and parent/guardian shall be given the opportunity for an informal hearing with the building principal or his/her designee. Such hearing shall take place as soon as possible after the suspension, and Provident shall offer to hold it within the first five (5) days of the suspension.
The purpose of the informal hearing is to permit the student to explain the circumstances surrounding the event leading to the suspension, to show why he/she should not be suspended, and to discuss ways to avoid future offenses.
Due Process – Informal Hearing
- The student and parent/guardian shall be given written notice of the reasons for the suspension.
- The student and parent/guardian shall receive sufficient notice of the time and place of the informal hearing.
- The student may question any witnesses present at the informal hearing.
- The student may speak and produce witnesses who may speak at the informal hearing.
- The school shall offer to hold the informal hearing within five (5) days of the suspension.
In-School Suspension (exclusion from class). No student may receive an in-school suspension without notice of the reasons for which s/he is suspended and an opportunity to be heard prior to the time the suspension becomes effective. The parent/guardian shall be informed of the suspension action taken by the school.
Should the in-school suspension exceed ten (10) consecutive school days, the student and parent/guardian shall be offered an informal hearing with the building principal. Such hearing shall take place prior to the eleventh day of the in-school suspension. The procedure shall be the same as the procedure for informal hearings held in connection with out-of-school suspensions.
The school shall provide for the student’s education during the period of in-school suspension.
Expulsion. Expulsion is exclusion from school for a period exceeding ten (10) consecutive school days. Provident may permanently expel from the school rolls any student whose misconduct or disobedience warrants this sanction. No student shall be expelled without an opportunity for a formal hearing.
Due Process – Expulsion Hearings
A formal hearing shall be required in all expulsion actions. The formal hearing shall observe the following due process requirements
- Notification of the charges in writing by certified mail to the student’s parent/guardian.
- At least three (3) days’ notice of the time and place of the hearing, which notice shall include a copy of this policy, hearing procedures, and notice of the right to representation by legal counsel. A student may request the rescheduling of the hearing when s/he demonstrates good cause for an extension.
- The hearing shall be private unless the student or parent/guardian requests a public hearing.
- Representation by counsel at the parent’s/guardian’s expense and parent/guardian may attend the hearing.
- Disclosure of the names of witnesses against the student and copies of their written statements or affidavits.
- The right to request that witnesses against the student appear in person and answer questions or be cross-examined.
- The right to testify and present witnesses on the student’s behalf.
- A written or audio record shall be kept of the hearing and a copy made available to the student at the student’s expense, or at no charge if the student is indigent.
- The hearing shall be held within fifteen (15) school days of the notice of charges, unless a delay is mutually agreed to by both parties or delay is necessary due to
- The need for laboratory reports from law enforcement agencies.
- The pendency of evaluations or other court or administrative proceedings based on a student invoking his/her rights under the Individuals with Disabilities Education Act (IDEA).
- The condition or best interests of the victim in cases of juvenile or criminal court involving sexual assault or serious bodily injury.
- Notice of a right to appeal the results of the hearing shall be provided to the student with the expulsion decision.
Adjudication. A written adjudication shall be issued after Provident has acted to expel a student. The adjudication may include additional conditions or sanctions.
Attendance/School Work During Suspension and Before Expulsion. Students serving an out-of-school suspension must make up missed exams and work and shall be permitted to complete assignments pursuant to established guidelines.
Students who are facing an expulsion hearing must be placed in their normal classes if the formal hearing is not held within the ten-school day suspension.
If it is not possible to hold the formal hearing within the first ten (10) school days, the school may exclude such a student from class for up to five (5) additional – fifteen (15) total – school days if, after an informal hearing, it is determined that the student’s presence in his/her normal class would constitute a threat to the health, safety or welfare of others.
Any further exclusion prior to a formal hearing may be only by mutual agreement. Such students shall be given alternative education, which may include home study.
Attendance/School Work After Expulsion. Students who are under seventeen (17) years of age are still subject to compulsory school attendance even though expelled and shall be provided an education.
The parent/guardian has the initial responsibility of providing the required education and shall, within thirty (30) days, submit written evidence to the school that the required education is being provided or that they are unable to do so. If the parent/guardian is unable to provide for the required education, the school shall, within ten (10) days of receipt of the parent’s/guardian’s notification, make provision for the student’s education.
Provident may provide an educational program to the student immediately upon expulsion and may waive the 30-day period, at its discretion.
Students With Disabilities. A student with a disability shall be provided educational services as required by state and federal laws and regulations and Provident policies.
The Superintendent or his/her designee shall develop administrative regulations to implement this policy. The regulations will include
- Publication of a Code of Conduct, in accordance with Provident policy on student discipline.
- Procedures that ensure due process when a student is being deprived of the right to attend school.
- Regulations regarding student records that require that records of disciplinary suspension be maintained in accordance with Provident policy on student records.
- The name of a student who has been disciplined shall not become part of the agenda or minutes of a public meeting, nor part of any public record of the school. Such students may be designated by code.
- Any student who has been expelled may apply for readmission to school upon such conditions as may be imposed by Provident.
Temporary Excusals and Tutoring Policy
Introduction. Provident, pursuant to the Pennsylvania School Code and State Board of Education regulations, will review and consider approval of temporary requests for excusals from the compulsory attendance requirements of the Commonwealth of Pennsylvania.
Procedure. The Principal & CEO shall be responsible for implementing this policy and for drafting any necessary administrative regulations consistent with this policy.
Eligibility. A student will be considered for a temporary medical excusal under the following conditions:
- Student suffers from a temporary medical and/or psychiatric condition considered medically urgent and so severe that
- It is likely to persist for more than two (2) weeks during the time that school is in session.
- It is a condition that will prevent the child from attending even part of the school day during the above-referenced timeframe.
- The excusal from school is based upon the recommendation of an appropriately-licensed physician, psychiatrist or licensed psychologist.
- The parent must submit a such as an application for approval. Applications are available at the main office, applications must be fully and properly completed by both the parent and physician and submitted to the school. Incomplete or improperly completed forms will not be considered.
- Requests for a temporary medical excusal based on mental health conditions require the recommendation and signature of a psychiatrist or licensed psychologist.
- Signatures of licensed nurse practitioners or registered nurses will not be accepted for the purpose of temporary medical excusals.
- Provident, within the constraints of applicable law, must be granted ongoing permission of the parent/guardian to contact the recommending physician for verification and/or updates of information within the temporary medical excusal application form, including information regarding the medical condition underlying the need for a temporary medical excusal. Revocation of such permission shall constitute revocation of the temporary medical excusal.
- At any time, Provident l may utilize its school physician to review and deny or approve a request for a temporary medical excusal.
- Prior to approval of a temporary medical excusal, Provident reserves the right to refer a student to a physician of Provident’s choice, at Provident’s expense for application purposes, if it so chooses.
- In the event that Provident chooses to refer a student to its own physician to determine the necessity for a temporary medical excusal, and Provident’s physician’s opinion is contrary to the family physician, or the recommending physician is unable to substantiate the recommendation, it will be left to the determination of Provident administration whether to grant a temporary medical excusal.
Denial. If, upon Provident’s review of the application, a temporary medical excusal is not granted and no other accommodation or arrangements are made or permitted by Provident, the child will be requested to return to regular attendance. In such a case, the student shall be denied any further temporary medical excusal tutoring services, if currently being provided, and the child would then be subject to the mandatory attendance regulations.
Revocation. An approved temporary medical excusal may be revoked by Provident at any time. Where possible, Provident will provide the parent(s) with at least 48 hours’ notice of such termination. Revocation will be immediate where a parent ceases to permit Provident to contact the recommending physician regarding the information contained within the temporary medical excusal application, including obtaining updated information regarding the medical condition that necessitated the temporary medical excusal.
Approval Period. Temporary medical excusals approved by the school shall be effective for a specified time period, not to exceed a maximum of sixty calendar days. Upon the expiration of the sixty calendar days, the student will no longer be lawfully excused by temporary medical excuse. However, the parent may apply for a renewal of the medical excusal by following the approval process outlined above. Only one renewal shall be permitted, and further requests for renewal shall be denied. Long-term medical excusals in excess of 120 days must be approved by the Pennsylvania Department of Education.
Co-Curricular and Extracurricular Activities. Students on a temporary medical excusal are not eligible to participate in any clubs, athletics, field trips, programs/performances, and/or other extracurricular activities.
Tutoring. Tutoring during a temporary medical excusal may be provided at the discretion of Provident. It is not a replacement to attendance and instruction in the school setting and is not intended to replace regular instruction. Tutoring is provided to assist the student in maintaining current skills and prevent regression. Tutoring may be terminated by Provident at any time for any reason.
Tutoring Limitations and Conditions.
- Tutoring will be provided where the temporary medical excusal period is expected to be more than four (4) weeks.
- Provident will choose the tutors.
- Tutoring will be a maximum of five (5) hours per week or the maximum that the health and well-being of the student will allow, whichever is less.
- The availability and amount of such instruction is subject to the availability of certified teachers to provide such services in the home, and Provident is not required to hire or retain additional teachers for this purpose.
- Provident will attempt to reschedule (but cannot guarantee rescheduling of) missed sessions.
- Tutoring will be based upon provision of assignments and materials from the student’s current courses as provided by the student’s teachers. The teachers may modify tutoring assignments to conform to home instruction.
- Parent must make arrangements to obtain a student’s work.
- Provident may, at its discretion, choose to utilize online tutoring or other programming in lieu of live tutoring.
- If the nature of course content makes it impossible for the tutor to deliver or teach such content, the student may be required to work on the materials independently. If the subject is beyond the scope of state core content guidelines and cannot be covered by home instruction or study, Provident will not be responsible for covering this material.
- Each hour of tutoring provided is expected to be supported by one (1) to three (3) hours of independent study, depending on grade level and as permitted by the student’s medical condition.
- The parent/guardian is required to provide the tutor with an educational learning environment within the home conducive to conducting the assigned course work. Family members will not interfere with tutoring sessions. Students must be prepared for sessions. Tutoring may be terminated if these conditions are not met.
- A parent/guardian or other adult authority must be present in the home during tutoring.
Credits Earned. Provident may, at its sole discretion, permit a student to complete course work for credit if a student is physically and mentally able to independently complete coursework in a satisfactory manner while on a temporary medical excusal, regardless of whether a tutor is provided. Provident has the sole discretion to permit students to earn credits during temporary medical excusals. If permission is granted, the student must keep up with the class’s regular assignments in a timely fashion in order to earn credit. A tutor may administer tests if deemed appropriate by the tutor and Provident, or the student may be required to postpone taking tests until he/she is able to return to Provident. Credit based upon modified assignments and/or course requirements must be approved by Principal & CEO.
Lack of independent work on the part of the student or non-completion of assignments may result in the loss of credit or the student’s receipt of an incomplete for a course.
Discontinuation. Although tutoring may be discontinued at any time and for any reason, it will be automatically discontinued if
- The tutor’s presence in the place of a student’s confinement presents a hazard to the health or safety of the tutor.
- A parent/guardian or other responsible caretaker is not at home or does not remain in the home with the student during tutoring.
- Parents or student routinely cancels tutoring.
- The medical condition of the student is such as to preclude any benefit from tutoring.
- Student is routinely unprepared for tutoring sessions.
- The home environment is not conducive to learning.
Disability Accommodations. Temporary medical excusals are not intended to be and may not be substituted for appropriate in-school accommodations for students with disabilities who are able to attend some part of the school day. Students with disabilities may be entitled to accommodations during the school day under Section 504 and the ADA. Parents seeking accommodations for their students should contact the Principal & CEO.
“Instruction in the home.” “Instruction in the home” is a placement within special education that may be chosen by an IEP team where appropriate. “Instruction in the home” is separate and distinct from temporary tutoring as provided for in this Policy. Any parent or guardian who has additional questions about “instruction in the home” or needs further information about what is appropriate for a particular student should contact the Director of Educational Support Services.
If a parent believes his/her child may be eligible for special education services, the parent may request for evaluation through as the Director of Educational Support Serv
Provident recognizes the importance of a safe school in the educational process. Weapons in schools are a threat to the safety of students and staff and are prohibited by law.
Weapon – any object, device, or instrument designed for or capable of threatening or inflicting serious bodily harm or which may be used to inflict self-injury including, but not limited to: any firearm, shotgun, or rifle, whether loaded or unloaded; any knife, cutting instrument, or cutting tool; any nunchaku; any chemical agents such as pepper spray or mace; laser pointers; stun gun; incendiary device; any other tool, instrument or object used or intended to be used to inflict
serious bodily harm. The term weapon shall also include any simulated, replica, toy, or look-alike weapon.
Possession – to have on one’s person; in one’s locker; or under one’s control while on school property, on property being used by the school, at any school function or activity, at any school event held away from the school, or while the student is coming to or from school.
Procedure. Students are prohibited from possessing and bringing weapons and replicas of weapons into any school building, onto school property, to any school-sponsored activity, and onto any public vehicle providing transportation to school or to a school-sponsored activity.
Provident shall expel for a period of not less than one (1) year any student who violates this weapons policy. Such expulsion shall be given in conformance with formal due process proceedings required by law and Provident policy. The Superintendent may recommend modifications of such expulsion requirement on a case-by-case basis.
In the case of a student with disabilities, Provident shall take all steps required to comply with the Individuals with Disabilities Education Act and follow Provident policy.
The discovery of any weapon prohibited by this policy shall be reported promptly to the student’s parents/guardians and to local law enforcement officials.
The Principal & CEO or designee shall respond promptly to information and knowledge concerning weapons on school property. Such response shall be in
compliance with state law and regulation and with the procedures set forth in the memorandum of understanding with local law enforcement officials.
The Superintendent or his/her designee shall:
- Report all incidents relating to expulsion for possession of a weapon to the Department of Education.
- Ensure that the memorandum of understanding with local law enforcement officials sets forth procedures to be followed when an incident involving an act of violence or possession of a weapon by any person occurs on school property.
Acts of violence or possession of a weapon in violation of Provident policy shall be reported to the Office of Safe Schools as required by law and regulations.
Provident shall annually inform staff, students and parents/guardians about the Provident policy prohibiting weapons and about their personal responsibility for the health, safety and welfare of the school community.
This policy shall not apply to a weapon, or item that otherwise would be considered a weapon, being used by an individual who is participating in a supervised school program approved by Provident.
Additional exceptions to this policy may be made by the Superintendent, who shall prescribe special conditions or administrative procedures to be followed. In no case shall an exception to this policy violate laws or ordinances regarding possession of weapons.